Writing:
Organization
Document Management System
Organizing and Controlling infrequent, but often important, paper mail I
receive is a nagging problem. My long standing solution is to scan and
shred, retaining only the most important documents (contracts, tax
forms, mementos). Unfortunately, this just leads to a bunch of scanned
documents with obscure date based filenames and hopefully OCRâd
contents. The solution to this is a document management system software.
Paperless-ngx is an open source
solution that can be run easily in a document container. By setting up
the media and consume docker volumes as network shares I can easily
backup and add documents. All in all my workflow is to mail as in comes
in an inbox. Every few weeks I use a scanner connected to my
Homelab machines, which scans the PDF into the consume share.
Paperless they pulls the document out of consume, tries to match the
sender and likely destination via a learning algorithm, and then places
it in the media directory. I can then manually fix any mistakes and
then documents are legibly stored and accessible within that share.